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1. Introduction

This agreement sets out the Terms and Conditions upon which a place has been offered to your child. By accepting a place for your child as a student you agree to be bound by these Terms and Conditions. We have endeavoured to draft this document in clear language, free, where possible, from legal jargon. It is, however, legally binding on both Thomas Keith Independent School (Thomas Keith Limited of Room 7B, One Capital Place, 18 Luard Road, Wan Chai, Hong Kong.) and you. In this document, the term ‘parents’ is frequently used. Guardians are included within the meaning of that word.

2. Duration

This agreement will remain in force until your child concludes the end of Year 11 and all fees have been paid. If your child joins in Year 12 or 13 then the agreement remains in force until your child reaches the end of Year 13 and all fees have been paid in accordance with Condition 5 below.

3. Authority of the Headteacher

Parents authorise the Headteacher of Thomas Keith Independent School or their nominated deputy to take such action as the Headteacher may consider being in the best interests of the student on a day-to-day basis.

4. Provision of Education

Thomas Keith Independent School will do all that is reasonable to provide an educational environment and teaching of a range, standard and quality which is suitable for each student.

5. School Fees

The fees and other expenses are payable and the timing of such fees is set out on the Thomas Keith Independent School website.

Thomas Keith Independent School makes every effort to hold fees stable for each school year. However, Thomas Keith Independent School reserves the right to increase fees at any time; any increase will be notified to you at least thirty (30) days before the increase takes effect. The liability to pay fees and all other expenses is the joint and several liabilities of the people who have agreed to our Terms and Conditions.

A student whose fees have not been paid in full or in accordance with an agreed fee payment plan before the start of the term may at any time be excluded from attending until full payment is made. Parents are liable to pay all costs, fees, disbursements, and charges including legal fees and costs reasonably incurred by Thomas Keith Independent School in the recovery of any unpaid fees regardless of the value of the claim.

The fees for additional subjects taken at any level are not eligible for a discount or refund if the student discontinues the additional tuition during the course.

The Academic Deposit is a deposit that is only refundable upon completion of a school year, receipt of public exam results by the Headteacher, if applicable, and payment of any outstanding fees.

To view the School Fees, you may go directly here.

6. Notice Period

Withdrawal from Thomas Keith Independent School

A Withdrawal Notice must be given by email to support@thomaskeith.school. Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian. A Withdrawal Notice can only be retracted once, and there will be a charge equal to the Application Fee to reactivate the account.

We will charge you a new Application Fee and Academic Deposit should the student wish to remain at the school after the second retraction.

A Withdrawal Notice must be provided on or before the last day of the Half-Term if on a Pay-As-You-Go Contract, or on or before the last day of the school year if on an Annual Contract.

Withdrawal for Students on an Annual Contract

Your Annual Contract can be terminated with effect from the end of the last day of the school year. A Withdrawal Notice can be given at any time up to this point via the registered email from the parent or guardian to support@thomaskeith.school. Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian.

If the Withdrawal Notice results in a student leaving the school at any point prior to the end of a school year, the full outstanding fees for that school year will be due. A Withdrawal Notice for the student to leave at the end of a school year must be received no later than the last day of timetabled classes for the school in that school year. This is necessary to allow the school to plan its staffing and other resources.

To avoid ambiguity, if a Withdrawal Notice is not received by the last day of timetabled classes for the school in the school year then the student will be deemed to be continuing for the following school year and the fees and notice clause (and all other Terms and Conditions) for the relevant school year will apply.

Withdrawal for Students on a Pay-As-You-Go Contract

Your Pay-As-You-Go Contract can be terminated with effect from the end of the last day of the Half-Term which you have paid for. A Withdrawal Notice can be given at any time up to this point via the registered email from the parent or guardian to support@thomaskeith.school.

Notification to withdraw by telephone or any other means is not valid and we only accept an email from the registered parent or guardian. If the Withdrawal Notice results in a student leaving the school at any point prior to the end of a Half-Term, the outstanding fees for the entire Half-Term will be due.

A Withdrawal Notice for the student to leave at the end of a Half-Term must be received no later than the last day of timetabled classes for the school in that Half-Term. This is necessary to allow the school to plan its staffing and other resources.

To avoid ambiguity, if a Withdrawal Notice is not received by the last day of timetabled classes for the school in the respective Half-Term then the student will be deemed to be continuing for the following Half-Term, and the fees and notice clause (and all other Terms and Conditions) for the relevant Half-Term will apply.

7. Confidentiality

The Thomas Keith Independent School acknowledges the importance of respecting the privacy of students and we consider their best interests at all times. As an online school, we have a very active web presence and use social media as one of our daily tools. Students will have the opportunity to appear on our website and on our social media in many ways, including in photographs, videos, sound recordings, and posts. Additionally, Thomas Keith Independent School may from time to time release to the press and on the website and on social media information that we consider, in our reasonable opinion, will be in the best interests of the school, students, and parents.

By agreeing to our Terms and Conditions, you consent to allow Thomas Keith Independent School to use this data. Please be aware that this does not include personal images or photographs of students. These Terms and Conditions apply to audio and written communication forms only. In the unlikely event, we choose to use photographs or personal images, explicit consent will be sought prior to publication. Should you wish to opt out, please inform our team at support@thomaskeith.school.

Additionally, Thomas Keith Independent School may from time to time release to the press and on the website, and on social media, information that we consider in our reasonable opinion be in the best interests of the school, students, and parents. In this event, we will again seek permission prior to any publication.

8. Data Protection

Thomas Keith Independent School will use the information you provide to us relating to you and your child, together with other information, for administrative monitoring, accounting, planning and control of the curriculum and examinations, publication of examination results, provision of references, analysis for education and management purposes, marketing and public relations and other purposes necessary for the good management of the school and the welfare of its staff and students. We may disclose some or all of this information to service providers and agents for these purposes.

By completing this form, you agree and consent to our processing of the information you and your child provide to us for the purposes outlined above which shall include, where necessary, the processing of sensitive personal data which is that relating to your child’s health, their religious denomination and ethnic or racial origin. Also, you have the right to ask for a copy of the information we retain on your child or yourself and to correct any inaccuracies that may be contained within it.

Thomas Keith Independent School will take all reasonable precautions and apply spam and virus protection to all Thomas Keith Independent School mail web accounts; however, the school is not responsible for any unwanted emails appearing in students’ Thomas Keith Independent School mail accounts.

Thomas Keith Independent School has a policy of recording all academic lessons. The facility to record lessons is seen as a very valuable asset and this policy is believed to be in the best interest of all students and teachers as well as parents. All lesson recordings remain securely on our software provider’s servers.

In signing this agreement, parents give Thomas Keith Independent School permission to contact any exam centres where a student has sat exams and in turn, permission for the exam centre to release exam results to Thomas Keith Independent School.

9. Internet Security

Thomas Keith Independent School will take all reasonable steps to ensure that your child uses the facilities of the school platform for appropriate purposes, but your child will be held accountable for his/her use of the Thomas Keith Independent School electronic mail services and the online social community and that deliberate misuse will be treated as a breach of Thomas Keith Independent School rules. Parents give their permission for the Headteacher to monitor the use of Thomas Keith Independent School’s services at any time.

In order to protect students from unsuitable contacts on the internet, students will have passwords and must only make contact with other students and staff in the authorised classrooms, message boards, email accounts, and lessons and online communities set up by Thomas Keith Independent School.

All students will have their identities verified before acceptance into Thomas Keith Independent School.

10. Usernames and Passwords

The usernames and passwords issued to your child must never be given to or used by anyone other than the named child and it is your responsibility to maintain the security of this data.

11. Study Environment

Parents are responsible for ensuring their child has access to an appropriate location from which to study. Thomas Keith Independent School is not responsible for the home (or any other) study environment.

12. Discipline

The Headteacher bears ultimate responsibility for the safety, well-being, and educational advancement of students at Thomas Keith Independent School. The Headteacher has the authority to deal with all disciplinary matters arising and to delegate disciplinary powers amongst the staff as appropriate.

Parents and students accept such authority of the Headteacher unconditionally.

In very serious cases of ill-discipline, it may be appropriate for the Headteacher to suspend or expel a student. Parents agree that the Headteacher has full authority to suspend or expel a student in these circumstances. Parents will be contacted immediately by the Headteacher if a student is suspended explaining the circumstances that have led to the suspension.

13. Contract

The validity, construction, and performance of this agreement shall be governed in all respects by the Laws of Hong Kong.

Please make sure you have read and understand sections 4 and 5 with regard to the notice period and school fees due.

14. Consumer Contracts

If you are a resident of the EU, you are entitled to cancel this agreement within fourteen (14) days of signing without having to give a reason. However, if you wish your child to start receiving services from Thomas Keith Independent School within that 14-day period then by your child logging into the Thomas Keith Independent School platform you waive that right to cancel and accept that you are bound by our early termination clause in the contract.

Please note that our marketing and advertising is run by Radiant Drops Ltd.

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